#Stop duplicate emails in outlook manual

#Stop duplicate emails in outlook manual

Thus I have discussed 2 manual methods to avoid duplication of the mails in Outlook. Now click again to de-select the tick in the box beside the “Leave a copy of messages on the server” and then click the “OK” button. Step 5: Lastly, click on the “More Settings” option and select the “Advanced” tab.Step 4: Select the desired email account shown in the list and click “Change.”.Step 3: Click the option “View or Change Existing Email Accounts” and then hit the “Next” button.Step 2: Then click on “Tools” and select “Email Accounts.”.Method 2: Steps to Avoid Leaving Copies of Receiving Duplicate Email-ĭon’t leave any copies of the Email on the server Now Right-click one of the “Outlook.exe” list provided and then click “End Task.” Hit “Yes” when you see the confirmation dialogue.If there is one more account listed then you have the chances of receiving the duplicate emails. By doing this action, all the processes will be sorted out alphabetically. The “Image Name” has to be clicked now.Secondly, Click on the “Processes” tab.Firstly you have to do the right click on the taskbar and then click “Start Task Manager.”.Method 1: Simple Steps to Stop the Recovering Duplicate Emails in Outlook:. Manual methods of removing the duplicate emails in the Outlook – To avoid duplication from the alternate email account apart from removing them, you should set a command not to save the email in the alternate account as you have received an email in your main account’s mailbox. Secondly, when you have the other option as well, which is to leave a copy on the server (POP3 account), the same email will be collected in both the email account hence creating the duplication.That would again result in the duplication of the email twice of end number of times. If you are using an alternate email id then you will have the same account configured two times and all the emails from the alternate account will be received in the one inbox.in other words, the mailbox will be common for 2 accounts.When the multiple accounts in Outlook are configured, keep in mind that you segregate each account not only the alternate for the same Outlook mailbox. When the multiple e-mails are received, all the emails will be checked right from the beginning of the first rule again. You also have to keep in mind that the “stop processing more rules” will be effective only on the current emails which have been checked.

Hence it would stop any kind of duplication. If you want to get rid of this problem then you have to give another commend, that is ‘stop processing more rules’ if you will set this rule then while you will receive the email it will be applied to the same. Thus both the rules will apply to the email and it will move out of the inbox twice which will create the duplication of the email. Now suppose that you have received the email the with word ‘Outlook’ in the subject. Apply it post receiving the message in Outlook in the subject move it to the Outlook folder.You have to Apply this rule once you receive the message from any XYZ now set the command ‘move to folder’.In this example there are two rules configured

I would explain this problem by taking a very easy example. Once you receive an email the copy of the same directly moves to the folder. Sometimes we set specific commands in the outlook like ‘ Move to folder’.

Application of Simple Method on Outlook to Prevent Duplication:.

Manual methods of removing the duplicate emails in the Outlook –.